Give your stakeholders a voice, without losing control of the outcome
Increase transparency, give stakeholders a structured way to contribute, and stay firmly in control of the outcome. Ibis Flow handles the facilitation — you focus on the call.
Prioritisation is hard to get right — and even harder to make transparent
Structured prioritisation takes real effort — setting up the exercise, collecting stakeholder input, and making sense of conflicting views. Ibis Flow handles the facilitation, so you can focus on the decision itself. Stakeholder input is gathered asynchronously, structured by proven frameworks, and presented with the signals you need to apply your own judgement.
How prioritisation works in Ibis Flow
Set up a session
Choose a framework, import items from Jira (or enter them manually), and set a response window.
Invite stakeholders
Stakeholders receive a personalised email link. No subscription seat required — they score directly in the browser.
Review stakeholder input
See stakeholder responses, variance, and disagreement signals. Apply your judgement and band items into Now / Next / Later.
Publish the decision
Publish an immutable snapshot of ranked results and rationale. Stakeholders are notified and can view the outcome.
Step 1 — Framework
Four proven frameworks, one tool
Choose the framework that fits your context. Every technique supports stakeholder participation — bringing in diverse perspectives to complement your product judgement.
MaxDiff
Stakeholders compare items in pairs — ideal for relative ranking with 8–20 items.
RICE
Stakeholders score Reach, Impact, Confidence, and Effort independently — scores are combined by median.
WSJF
Business value, time criticality, and risk reduction scored by stakeholders and combined into a weighted priority.
MoSCoW
Stakeholders categorise each item as Must / Should / Could / Won't — majority-vote consensus is calculated automatically.
Step 2 — Participation
Stakeholders score on their own time
No meetings required. Stakeholders receive a personalised email link and score items in their own browser — no Ibis Flow subscription seat needed. Participation is deliberately frictionless and encourages wider, more honest input. You set the response window; they complete it when it suits them.
- Personalised invite with a secure token link — no subscription seat required
- Participation tracking — see who has responded at a glance
- Automatic reminders sent before the deadline
- PO notified at 50% and 100% completion milestones
Step 3 — Review & Decide
The product owner stays in control
Stakeholder input is advisory — not prescriptive. In Review Mode, you see each stakeholder's responses alongside variance and disagreement signals for every item. You apply your own judgement: band items into Now / Next / Later / Won't Do, refine the ordering, and record your rationale. The tool informs; you decide.
Screenshot coming soon
Review mode — Band View with Now / Next / Later / Won't Do
- Advisory banner throughout — stakeholder input informs, PO decides
- Band items: Now / Next / Later / Won't Do
- Disagreement indicators flag high-variance items for discussion
- Record rationale per item and overall session notes
From decision to delivery
Publish an immutable snapshot
When you're ready, publish the results. Ibis Flow creates an immutable record — responses, bands, rankings, and your rationale — that can never be edited after the fact. Stakeholders are notified and can view the final decision at any time. Working openly builds trust.
Push priorities back to Jira
Final priority rankings sync directly back to Jira — no copy-pasting, no manual updates. Your sprint planning tool already has the ranked backlog waiting when you're ready to plan.
What's next
Coordinate delivery across your teams
Prioritisation tells you what matters most. Team Planning — currently in development — will take that further: coordinating capacity, spotting bottlenecks, and planning delivery across multiple teams for the sprints ahead.
Start prioritising with your stakeholders
Free trial. No credit card required. Your first session takes under 10 minutes to set up.