End-to-end prioritisation input for product organisations
Bring work in from estimation sessions, board filters, backlog views, or manual and CSV imports. Collect structured input from internal stakeholders and customers, review the evidence with AI and statistics, then publish a clear decision record your organisation can trust.
A complete workflow from intake to published decision
This is not another spreadsheet exercise. Ibis Flow gives product teams one prioritisation workflow that scales from roadmap decisions to product increments, OKRs, and sprint planning while keeping the host accountable for the final call.
One workflow, end to end
Set up the session, gather input, review evidence, decide, publish, and carry the result forward without rebuilding the process in separate tools.
Broader input, clearer alignment
Invite whole teams, leadership, delivery partners, and customers into the same structured exercise so decisions are visible and better informed.
Connected to your backlog from the start
Use the work you already have in your backlog and move the output back into your delivery workflow without copy-paste or manual reconciliation.
How prioritisation works in Ibis Flow
The workflow is designed to keep contribution easy for stakeholders and judgement clear for the host.
Create the prioritisation session
Start a session from an estimation backlog, board filter, backlog view, manual list, or CSV import and define the scoring guidance and response window.
Invite stakeholders and customers
Stakeholders join through a secure link in their browser. No Ibis Flow subscription seat is required, which keeps participation friction low.
Collect structured stakeholder input
Stakeholders contribute through a guided experience — scoring with sliders for RICE or placing items into priority categories for MoSCoW. Live ranking feedback updates as they go, and they can ask questions publicly or privately to the host.
Review the evidence as host
Use statistical summaries, AI debriefing, comments, notes, and drag-and-drop banding across Now, Next, Later, and Won't Do to shape the final decision.
Publish the decision transparently
Generate and publish a final decision record for stakeholders to review, then carry the prioritised outcome back into your backlog and onward planning.
Step 1 — Set Up From Real Work
Start from the backlog you already have
Build the session from real delivery inputs instead of retyping items into another document. Hosts can pull in work from estimation sessions, boards, filters, manual entry, and CSV imports, then add scoring guidance, attachments, and response reminders in the same setup flow.
Start from an existing estimation session when prioritisation follows refinement
- Seed prioritisation directly from estimation sessions when sizing already happened
- Import from boards when the backlog is already team-shaped
- Use filters for targeted review sets, product areas, or release slices
- Add manual items or CSV rows for roadmap, OKR, and discovery work not yet tracked in your backlog
- Define scoring guidance, context, rich text notes, and supporting attachments before invitations go out
- Set response windows and automatic reminders from the same setup flow
Frameworks
Two frameworks live today, with more coming next
RICE scoring and MoSCoW categorisation are both available now — giving teams a choice between data-driven scoring and fast stakeholder alignment. WSJF, MaxDiff, and Buy a Feature are planned next so teams can grow into additional prioritisation methods on the same platform.
RICE
Collect Reach, Impact, Confidence, and Effort input through a guided stakeholder experience with live ranking feedback and host review.
WSJF
Weighted Shortest Job First for balancing value, urgency, and effort across competing work.
MoSCoW
Stakeholders place items into Must Have, Should Have, Could Have, and Won't Have categories through a guided experience with live category distribution and host review.
MaxDiff
Relative comparison scoring for sets where stakeholders need to make sharper trade-offs between options.
Buy a Feature
Budget-based prioritisation for workshops where stakeholders need to reveal what they value most.
Step 2 — Stakeholder Input
Make it easy for stakeholders to contribute properly
The stakeholder experience is built for participation, not training. People receive a secure link, use simple sliders to score items, see the ranking effect live, and ask questions when they need more context. That makes it practical to include customers and wider business voices, not just the immediate product team.
Stakeholders see a clear queue of items they need to score
- Secure invite links with no stakeholder login or paid seat required
- Simple sliders instead of dense scoring forms so participation feels lightweight
- Live ranking feedback shows the effect of input as stakeholders contribute
- Questions can be raised publicly for the group or privately to the host only
- Track who has responded and nudge completion with automatic reminders
- Designed for internal teams and customer participation in the same structured exercise
Step 3 — Host Review
Use AI and statistical support without giving up judgement
The host gets a decision workspace, not just a leaderboard. Review the statistical spread, stakeholder comments, AI debriefing, and your own notes, then use drag-and-drop banding to shape the final decision across Now, Next, Later, and Won't Do.
AI and statistics surface the main signals before the final call is made
- Review statistical spread and ranking movement, not just a raw total
- AI debriefing highlights themes, disagreement, and where judgement is still needed
- Drag items into Now, Next, Later, and Won't Do bands before finalising order
- Capture host notes and rationale alongside the review process
- Generate final decision wording in formal, concise, or narrative styles
- Prepare a publishable record built from rankings, comments, banding, and notes
Step 4 — Publish And Align
Publish a decision stakeholders can review
When the call is made, publish a transparent decision record. Stakeholders can review the published outcome, see the final ranking and communication, and understand how the organisation intends to move forward. That visibility is what turns broad input into real alignment.
- Publish an immutable decision snapshot that captures the final outcome clearly
- Give stakeholders a clean review view instead of expecting them to interpret internal tooling
- Carry final priority decisions back into your backlog for delivery planning and execution
- Transparency creates stronger alignment, clearer ownership, and better market-facing judgement
Use it wherever prioritisation decisions need broader evidence
The same workflow works for more than backlog grooming. It fits any product decision where you need structured input, transparent trade-offs, and a clear published outcome.
What's next
Coordinate delivery once the priorities are clear
Prioritisation decides what matters most. Team Planning, now in development, is where that ranked outcome turns into coordinated delivery across teams, capacity, and future sprints.
Start running transparent prioritisation sessions
Free trial. No credit card required. Set up your first prioritisation workflow and invite stakeholders in minutes.